Application Procedure
From preparing documents to appointment notice
Use this guide before submitting an application. Vacancy-specific instructions and notices issued by TARD take priority when details differ by position.
List of Requirements
Prepare the documentary requirements
Confirm the position title and item number before naming and uploading each readable file through the official application form.
Interested applicants must submit their application together with all required document attachments through the official Google Form on or before the set deadline.
Application Letter
Submit a Letter of Intent addressed to OHRMD Acting Director IV CHRISTOPHER C. MABALE. Kindly indicate in the letter the Position Title and Plantilla Item Number of the position(s) of choice.
- File name format
LastName_Letter_ItemNumber(s).pdf- Example
- DelaCruz_Letter_CADOF-33-2005, SRPS-47-2005.pdf
Personal Data Sheet with Work Experience Sheet
Submit a fully accomplished Personal Data Sheet with Work Experience Sheet and a recent passport-sized or unfiltered digital picture (CS Form No. 212, Revised 2025), digitally or electronically signed. Convert the PDS and WES into a single PDF file.
Download the PDS and WES forms- File name format
LastName_PDS.WES_ItemNumber(s).pdf- Example
- DelaCruz_PDS.WES_CADOF-33-2005, SRPS-47-2005.pdf
Performance Rating
Submit the rating from the last rating period, when applicable.
- File name format
LastName_PR_ItemNumber(s).pdf- Example
- DelaCruz_PR_CADOF-33-2005, SRPS-47-2005.pdf
Certificate of Eligibility, Rating, or License
Attach the eligibility, board rating, or professional license required by the position.
- File name format
LastName_COE_ItemNumber(s).pdf- Example
- DelaCruz_COE_CADOF-33-2005, SRPS-47-2005.pdf
Transcript of Records
Submit a clear copy of the transcript supporting the education requirement.
- File name format
LastName_TOR_ItemNumber(s).pdf- Example
- DelaCruz_TOR_CADOF-33-2005, SRPS-47-2005.pdf
Training Certificates
For positions with training requirements, merge all certificates into one PDF.
- File name format
LastName_TRNG_ItemNumber(s).pdf- Example
- DelaCruz_TRNG_CADOF-33-2005, SRPS-47-2005.pdf
Designation Orders
When applicable, merge all designation orders into one PDF.
- File name format
LastName_DSGN_ItemNumber(s).pdf- Example
- DelaCruz_DSGN_CADOF-33-2005, SRPS-47-2005.pdf
Only complete, readable, properly named, and timely submitted documents can be evaluated smoothly.
Submission
Review the vacancy and submit online
- Check the closing date, item number, office, and qualification standards.
- Prepare complete and properly named documentary requirements.
- Select Apply on the active vacancy and complete the official form.
- Monitor the email address and contact number used in the application.
The closing date controls whether an application is considered active for the vacancy.
Recruitment Framework
The three phases shared by every application
- Publication and screening establish eligibility to continue.
- Evaluative assessment measures the competencies required by the position.
- The final phase covers deliberation, the hiring decision, and contingent appointment requirements.
Phase I: Publication and pre-qualifying assessment
- The vacancy notice states the position, item number, salary, assignment, qualification standards, documentary requirements, and publication period.
- TARD receives applications, checks completeness, and evaluates whether applicants meet the minimum qualification standards.
Phase II: Evaluative assessment
- Qualified applicants follow the assessment track assigned to the position level.
- Successful applicants proceed to competency-based interview, personality assessment, and background investigation as applicable.
Phase III: Hiring decision and contingent assessment
- Assessment results are consolidated in the Comparative Assessment Results for HRMPSB deliberation and the appointing authority's decision.
- The selected candidate completes medical fitness and appointment requirements before assumption and onboarding.
Participation in exams, work samples, interviews, background investigation, or other assessment steps does not guarantee appointment.
Position-Level Assessment
Identify the assessment track for your position
Select the track that corresponds to the vacancy. TARD will send the controlling schedule, platform, and detailed instructions to qualified applicants.
Applies to
Rank-and-file and positions below Director level
The regular track uses a functional examination, skills test, or work-sample test suited to the position before the common interview and validation activities.
- TARD confirms completeness and minimum qualification standards before assessment scheduling.
- The applicant takes a functional written examination or, for skills, trades, and crafts positions, a skills or work-sample test.
- Technical or functional responses are rated by at least three raters using the same standards for all applicants; applicant identity is withheld when practicable to reduce bias.
- A score of at least 80% in the functional examination is required to advance.
- Applicants who pass proceed to the Ethics-Oriented Personality Test (EOPT), Behavioral Event Interview (BEI), and Background Investigation (BI), which may be scheduled interchangeably or simultaneously when applicable.
- The EOPT supplements the assessment and is reflected in the comparative results. The BEI evaluates competencies not fully covered by the examination and may validate earlier responses.
Common Assessment and Decision Steps
What happens around and after the selected track
Publication and applicant information
- Central Office vacancies are published through official CSC channels for at least 10 calendar days.
- The notice identifies the qualification standards, required documents, brief duties, publication period, and equal employment opportunity statement.
- Formal HRMPSB assessment does not begin during the 10-day publication period, although TARD may start the initial document review upon receipt.
Completeness and qualification review
- TARD checks the required documents and information submitted through the official platform.
- If documents are incomplete, the applicant may be notified by email within three working days and given three working days from receipt to submit the lacking documents; failure to comply is treated as withdrawal.
- Complete applications are evaluated against education, training, experience, eligibility, and other position requirements within seven working days.
Competency assessment
- The position level determines whether the applicant follows the regular, PCP, or in-depth validation track.
- Competency assessment results and the performance rating, where applicable, contribute to the Comparative Assessment Results; the EOPT is supplemental and is not added to the overall rating.
- Assessment schedules and instructions sent by TARD control the actual venue, platform, duration, and required materials.
BEI, EOPT, and background investigation
- The BEI covers competencies not included in the preceding assessment and may clarify or validate earlier responses.
- Background Investigation gathers job-related information from supervisors, peers, subordinates, references, or school officials for applicants without employment history.
- For non-executive positions, BEI, BI, and EOPT may be conducted simultaneously or in an order set by TARD.
Comparative assessment and hiring decision
- OHRMD prepares the Comparative Assessment Results for HRMPSB review, deliberation, and recommendation.
- The appointing authority makes the hiring decision based on the competency profile, HRMPSB report, and applicable civil service rules.
- If no applicant meets the required mission-critical competencies, the position may remain unfilled and undergo another publication and assessment process.
- The selected candidate submits medical fitness and appointment requirements before appointment, assumption, and onboarding.
Inclusive Recruitment
Reasonable accommodation during application and assessment
Qualified applicants with disabilities may request appropriate support so they can participate equitably without changing the essential standards of the position or the integrity of the assessment.
- Vacancy information and application documents may be provided in accessible formats upon request.
- Application assistance, alternative document formats, and accessible online or physical submission arrangements may be provided when needed.
- Assessment accommodations may include accessible venues, assistive devices, sign-language interpretation, captioning, large-print or screen-reader-compatible materials, additional time, breaks, or an appropriate alternative response format.
- A support person or aide may be allowed when the role is limited to disability-related assistance and the neutrality of the assessment is preserved.
- Accommodation does not waive or alter the qualification standards, competencies, or essential requirements of the position; selection remains based on merit and fitness.
Applicants who need an accommodation should communicate the request through the contact channel stated in the vacancy or assessment notice so arrangements can be evaluated before the scheduled activity.
Turnaround Guide
When applicants should expect movement
Exact dates depend on the vacancy, assessment design, number of applicants, and approval requirements.
- Published application period before the vacancy deadline.
- Notice of lacking documents after completeness review; applicants generally receive three working days from notice to comply.
- Evaluation of a complete application against the minimum qualification standards.
- Indicative rating period for functional examinations: one week for up to 30 applicants, two weeks for 31 to 60, and three weeks for more than 60.
- Dissemination of approved appointment information after receipt of the signed resolution or appointment papers.
Assessment schedules vary by vacancy and position level; applicants should monitor the contact details used in the application form.
Official Reference
2025 Omnibus Rules on Appointments and Other Human Resource Actions
Read the official CSC issuance for the rules governing appointments and other personnel actions in the civil service.
Open the 2025 ORAOHRA