1. Who We Are and Scope
The Civil Service Commission (CSC), through the Office for Human Resource Management and Development (OHRMD), manages the CSC Vacancy Announcement Board and related vacancy-publication functions. This notice describes website-side processing and clearly separates it from applicant-document processing.
2. Information Processed by the Website
- Authorized vacancy announcements, qualification standards, competencies, salary and position information, deadlines, application links, and factual office data;
- authorized public official and functional office contact information;
- connection, request, device, and security metadata needed to deliver and protect the service;
- administrator name, official email, role, authentication, session, and audit information; and
- source and provenance information for authorized content and reference datasets.
3. Vacancy Alerts
Vacancy Alerts is an optional and separate processing activity. When a person requests alerts, the service collects only an email address, consent evidence and version, verification status, subscription status, delivery timestamps, bounce or complaint status, and the minimum operational records needed to prevent duplicate messages and diagnose delivery.
Purpose and verification
The email address is used to send requested notices when new vacancies are published. The service uses double opt-in: a request remains pending until the subscriber opens the confirmation link. Subscription does not affect application screening, assessment, selection, or appointment.
Delivery processors
An approved email-delivery provider may process the address and delivery metadata under applicable CSC instructions and safeguards. The configured provider must be recorded and privacy-reviewed before Production sending is enabled. The website does not use Vacancy Alerts for marketing surveillance or applicant profiling.
Withdrawal
Every alert provides a secure Manage Vacancy Alerts and unsubscribe link. Withdrawal does not require an account or password. Hard-bounce and complaint records may be retained in a suppression list to prevent further unwanted messages.
4. Applicant Information
The CSC Vacancy Announcement Board and Vacancy Alerts database do not collect or store applicant documentary submissions. Selecting Apply opens the designated CSC application facility, where applicant information and documents are processed separately. Subscriber records are not linked to applications, Personal Data Sheets, qualifications, assessment results, or selection outcomes.
5. Purposes and Lawful Basis
- Publish current and archived CSC vacancy information and applicant guidance;
- deliver Vacancy Alerts requested and verified by the subscriber;
- operate, secure, diagnose, maintain, and recover the website;
- manage authorized administrator accounts, roles, sessions, content, and reference data; and
- preserve audit and accountability records.
Processing follows the Data Privacy Act of 2012, its implementing rules, applicable CSC laws and issuances, and the lawful mandate and responsibilities of the Commission. Vacancy Alerts relies on the subscriber's specific request and confirmation; it is not combined with mandatory recruitment processing.
6. Authorized Recipients and Service Providers
Access to nonpublic records is limited to authorized personnel who need it for vacancy publication, system administration, security, privacy, records, audit, or legal responsibilities. Cloudflare provides hosting, runtime, security, and database infrastructure. Google provides the separately linked application form and storage environment currently configured for applicant submissions. Any Vacancy Alerts email provider must be approved and documented before Production use.
7. Retention and Security
Records are retained according to approved CSC records, privacy, security, recruitment, and accountability requirements. A specific Vacancy Alerts retention period has not been stated here because it requires governance confirmation. Suppression records may be kept as necessary to honor opt-outs, bounces, and complaints. Records are securely disposed of or anonymized when the applicable basis ends, subject to lawful holds and official-record requirements.
Safeguards include encrypted transport, role-based access, secure administrator sessions, hashed public-management tokens, rate limits, audit logging, controlled publication, and separate Preview and Production environments.
8. Data Subject Rights and Privacy Contact
Subject to applicable law and verified limitations, data subjects may exercise the rights to be informed, access personal data, rectify inaccuracies, object where applicable, request erasure or blocking where legally applicable, seek complaint or redress, and exercise other statutory rights.
For privacy questions or requests, contact the CSC Data Protection Officer at dpo@csc.gov.ph. Proportionate identity verification may be required before personal data are disclosed or changed.
9. Accessibility and Updates
The Vacancy Board is designed for keyboard navigation, visible focus, semantic headings, readable contrast, and responsive reflow. Contact OHRMD if an accessibility barrier prevents access to vacancy information.
This notice will be updated when processing, service providers, data categories, or applicable requirements materially change. Technical implementation of Vacancy Alerts does not itself constitute DPO or organizational approval; the new processing activity remains subject to the required PIA and governance review.
